Accounts Payable

The USC Accounts Payable Module will assist you in effectively and efficiently managing your company's expenditures. We all need to save time and money, and with this advanced module you will be able to work seamlessly with other USC modules to ensure all information is accurate with a wide variety of reports. The functionality of this module will help you get a handle on your company's purchasing power and give you the peace of mind that all transactions are taken care of in a timely manner.

The Accounts Payable System is designed to assist the user in managing cash disbursements, generating reports to assist managers in the controlling of purchases from and payments to vendors, generating year-end filing reports, tracking invoice histories and maintaining a vendor database.

Transactional Details

Retain transaction details for an entire fiscal year or for only the current period. Regardless of the option selected, account balances are maintained for the current and previous fiscal year.

Prior Period Adjustments

Access prior periods and make adjustments or even add new entries.

Unlimited Companies

Maintain separate accounting systems for an unlimited number of companies, each with their own independent chart of accounts, fiscal year ending date, etc.

Budget vs. Actual

Maintain a budget and produce Budget vs. Actual comparisons.


Departmentalize the income statement including automatic postings to a consolidated company total department, while still being able to produce separated income statements.

Period Flexibility

Enter and retain transactions for new periods before closing out the current period.


  • Track available discounts offered and automatically apply discounts, as appropriate.

  • Maintain accurate and detailed records of vendor invoices and credits.

  • Easily handle partial payments and adjustments.

  • Print checks through our Check Designer providing a large degree of flexibility in selecting and accommodating check formats.

  • Perform multi-company accounting, wherein individual line items from any given invoice may be expensed to several different companies using separate Accounts Payable file sets.

  • Produce vendor listings, including mailing labels.

  • Automatically process and pay recurring invoices, such as rent checks or monthly loan payments.

  • Update the General Ledger system through both detailed and summarized reports produced by invoice listings and check registers.

  • Perform "quick checks" allowing for the printing of a check while in the invoice entry/corrections application.

  • Create a "one-time vendor" facilitating the handling of a miscellaneous vendor.