Custom Accounting Systems
Accounting software shaped around the way your business actually operates—not the limitations of an off-the-shelf package.
When the Software Fits the Business, Work Gets Easier.
Generic accounting software often forces organizations to change long-established processes simply to fit the application. Other products can be so broad and complex that users spend time navigating features they do not need.
The USC Accounting System is designed around flexibility and efficiency, with a modular structure that can be configured and customized to better match the operational needs of the customer.
USC has been developing and supporting business software since 1976. That history gives our software team decades of practical experience with accounting workflows, reporting needs, integrations, conversions, and the realities of supporting software over time.
Designed by Your Requirements.
Built With Experience.
Accounting Software Should Support the Workflow.
From transaction entry and financial reporting to purchasing, job-related activity, payroll, and other operational processes, the system can be configured around the modules and workflows the business actually uses.
Explore the USC Accounting System.
The system is modular, allowing organizations to combine the accounting and operational functions that fit their environment while maintaining integration between related areas.
General Ledger
The financial foundation of the USC Accounting System, designed to give management accurate, timely visibility into income, expenses, account activity, budgets, departments, and financial performance.
Key Features
- Retain detailed transactions for the current period or an entire fiscal year.
- Make prior-period adjustments without losing current-period flexibility.
- Support multiple companies with independent charts of accounts and fiscal calendars.
- Maintain budgets and produce budget-versus-actual comparisons.
- Departmentalize income statements while maintaining consolidated reporting.
- Automate accruals, reversals, recurring entries, subaccounts, and percentage allocations.
- Design flexible financial statements and export reports to formats such as Microsoft Excel.
Business Benefits
- Gain a clearer picture of company performance without rebuilding reports by hand.
- Reduce posting mistakes with period controls, review steps, and automated recurring activity.
- Adapt the accounting structure as the company adds departments, entities, or reporting requirements.
- Give management faster access to the financial information needed for better decisions.
Accounts Receivable
Manage the full receivables cycle—from invoicing and customer terms through collections, aging, sales analysis, taxes, finance charges, and integrated accounting updates.
Key Features
- Track sales, costs, profit, and commissions by salesperson.
- Analyze sales by type and post related activity into the General Ledger.
- Automatically calculate invoice terms, due dates, discounts, sales tax, and finance charges.
- Automate recurring invoices and generate customer listings and mailing information.
- Produce detailed aging reports with customer contact information to support collections.
- Integrate receivable activity with General Ledger and Inventory Control.
- Generate past-due collection letters when needed.
Business Benefits
- Improve cash-flow visibility by knowing what is due, how late it is, and who needs follow-up.
- Reduce repetitive billing work through automated terms, recurring invoices, and finance charges.
- Connect sales activity directly to financial reporting instead of maintaining separate spreadsheets.
- Give collections staff better information for faster, more organized customer follow-up.
Accounts Payable
Control vendor activity, cash disbursements, invoice history, recurring obligations, check processing, discounts, and General Ledger updates from one integrated payable workflow.
Key Features
- Track available vendor discounts and apply them when appropriate.
- Maintain detailed vendor invoice and credit history.
- Handle partial payments, invoice adjustments, and one-time vendors.
- Process recurring obligations such as rent or loan payments automatically.
- Produce flexible checks using USC's Check Designer.
- Support multi-company expense allocation across separate payable file sets.
- Update the General Ledger from invoice listings and check registers.
Business Benefits
- Improve control over outgoing cash and vendor obligations.
- Reduce missed discounts, duplicate work, and manual posting between systems.
- Speed up routine payments without giving up visibility into invoice history.
- Support more complex multi-company environments without maintaining disconnected payable processes.
Payroll
Streamline payroll preparation by centralizing employee information, time entry, pay data, deductions, verification, check processing, and payroll history.
Key Features
- Maintain employee, company, account, and other payroll setup data through integrated file maintenance.
- Create custom employee fields to accommodate organization-specific payroll requirements.
- Enter employee time, miscellaneous pay, and deductions in a structured periodic workflow.
- Print and verify time-entry totals before processing payroll.
- Produce check registers and payroll checks from the same processing workflow.
- Maintain and report historical payroll information by period.
Business Benefits
- Reduce repetitive payroll steps by storing employee-specific information once.
- Improve payroll accuracy through built-in verification before checks are produced.
- Handle specialized deductions or employee requirements without forcing a generic payroll structure.
- Keep payroll history accessible for reporting, research, and audit support.
Bank Reconciliation
Bring bank activity and internal accounting records together in a structured reconciliation process designed to surface discrepancies quickly and preserve a clear audit trail.
Key Features
- Match bank activity against internal accounting records.
- Automate reconciliation between bank statements and General Ledger data.
- Receive check postings automatically from Payroll and Accounts Payable.
- View unreconciled items and amounts without manual searching.
- Sort, group, code, and reconcile transactions in bulk.
- Use reporting to investigate mismatched amounts, cleared checks, and other inconsistencies.
- Maintain audit trails showing dates, times, and journal actions.
Business Benefits
- Shorten the time required to reconcile bank accounts each period.
- Find discrepancies faster instead of searching manually through multiple systems.
- Improve auditability with clear reconciliation history and journal activity.
- Reduce duplicate data entry by using information already produced by related USC modules.
Job Cost
Track the true financial performance of ongoing jobs by combining estimated and actual labor, materials, billings, phases, categories, classes, and profitability in one integrated view.
Key Features
- Integrate directly with Payroll, Accounts Receivable, Accounts Payable, and General Ledger.
- Post labor and material costs automatically from Payroll and Accounts Payable.
- Post Job Cost billings directly into Accounts Receivable.
- Analyze job detail by phase, class, category, and job.
- Compare earnings-to-date with actual billings.
- View billed amounts, earned amounts, direct and indirect costs, and profit.
- Create job-specific phase structures or reuse default phase sets.
Business Benefits
- See whether jobs are actually profitable before the work is finished.
- Identify budget drift earlier by comparing estimates, costs, billings, and earnings.
- Reduce duplicate entry by allowing related modules to feed job activity automatically.
- Give project and financial managers a shared source of job-performance information.
Inventory Control
Maintain accurate quantity, cost, pricing, purchasing, and movement information while connecting inventory activity to order processing, purchasing, payables, job costing, and the General Ledger.
Key Features
- Calculate selling prices, purchasing costs, and availability when integrated with Order Processing or Job Cost.
- Post inventory-related purchases automatically to the General Ledger.
- Maintain detailed inventory movement and transaction history for audit purposes.
- Update quantity-on-hand, quantity-on-order, replacement cost, and average cost from purchasing and payable activity.
- Price inventory using standard, average, or replacement cost methods.
- Apply pricing discounts by customer, item, or item class.
- Use movement, history, and balance reporting to verify inventory accuracy.
Business Benefits
- Improve confidence in available inventory and current replacement costs.
- Reduce pricing inconsistencies by applying defined cost and discount methods.
- Maintain a stronger audit trail of inventory movement and adjustments.
- Keep purchasing, sales, accounting, and inventory data synchronized instead of updating each area separately.
Purchase Order
Track purchasing commitments from order creation through receiving and invoice reconciliation while keeping inventory, job costs, and accounting records current.
Key Features
- Maintain detailed outstanding purchase orders with real-time status.
- Reduce duplicate payments and help prevent payment for items that were never ordered.
- Reconcile Accounts Payable invoices against quoted or estimated purchase costs.
- Expense selected purchases to General Ledger or Job Cost before the vendor invoice arrives.
- Update quantity-on-hand, quantity-on-order, average cost, and replacement cost.
- Identify when back-ordered customer items are ready to be filled.
Business Benefits
- Give purchasing staff a clearer picture of what has been ordered, received, and still outstanding.
- Strengthen controls around vendor invoices and duplicate payments.
- Keep inventory and job-cost information current without waiting for separate accounting updates.
- Improve coordination between purchasing, receiving, payables, and customer-order fulfillment.
Order Processing
Manage incoming customer orders from estimate through fulfillment and billing, with integrated pricing, taxes, back-order tracking, shipping documentation, inventory, receivables, and General Ledger updates.
Key Features
- Enter customer orders and generate estimates quickly.
- Review and track back orders throughout fulfillment.
- Produce professional pick tickets and shipping tickets.
- Calculate selling prices, markups, discounts, and applicable taxes.
- Calculate material costs when used with Inventory Control.
- Automatically update Accounts Receivable, General Ledger, and Inventory Control.
Business Benefits
- Move customer orders through the business with fewer manual handoffs.
- Reduce pricing and tax errors through automated calculations.
- Give sales and operations better visibility into back orders and fulfillment status.
- Keep revenue, inventory, and accounting records aligned as orders are processed.
Point-of-Sale
Provide an easy-to-use transaction workflow for retail-style cash and charge activity while keeping customer and accounting information connected to the broader USC Accounting System.
Key Features
- Support both cash and charge customer transactions.
- Maintain transaction activity within the same broader accounting environment.
- Use a straightforward interface intended for day-to-day retail processing.
- Adapt processing and reporting to organization-specific requirements through USC customization.
Business Benefits
- Give front-line users a simpler transaction process without separating retail activity from accounting.
- Reduce duplicate entry between point-of-sale activity and back-office systems.
- Preserve the ability to customize workflows instead of accepting a rigid retail package.
- Keep customer and transaction information available within the same long-term USC software environment.
Additional Modules & Customizations
Over decades of development, USC has created additional modules, add-ons, reports, integrations, and specialized workflows that extend the accounting system beyond the core financial modules.
Examples
- Employee Training
- Equipment Allocation
- Job Manager
- Bid Tracker
- Custom reports and management dashboards
- Interfaces and integrations with other business systems
Business Benefits
- Extend the existing system instead of replacing it every time a new requirement appears.
- Reduce fragmented processes by bringing more operational functions into one connected environment.
- Preserve specialized workflows that generic accounting products often cannot accommodate.
- Use USC's in-house development team to evolve the application as the business changes.
Your Process Should Drive the Software Conversation.
Customization starts by understanding how the business works today—what users do, where information comes from, which reports matter, where duplicate work exists, and what needs to integrate with other systems.
USC can then adapt the application, reporting, interfaces, and workflow to reduce unnecessary steps while preserving the business logic that makes the organization unique.
Replacing accounting software is not just a software project. Data conversion, reporting continuity, integrations, training, support, and the long-term future of the application all matter.
Software That Can Evolve With the Business.
One Team From Design Through Support.
The same organization that develops the software can assist with implementation, configuration, conversions, reporting, integrations, changes, and ongoing support.
Understand the current workflow, pain points, requirements, and reporting needs.
Shape modules, options, security, and business rules around the customer environment.
Coordinate setup, conversion, testing, training, and transition into production.
Continue adapting the system as business processes and requirements change.
The USC Accounting System is especially relevant for organizations that have outgrown simple packaged accounting products, rely on specialized workflows, need reporting beyond standard templates, or want a long-term software partner capable of modifying the application as requirements change.
Rather than asking whether your business can fit the software, the better question may be how the software should fit your business.
Stop Working Around the Accounting System.
Show Us How Your Business Works.
We can discuss your current accounting environment, reporting needs, workflow challenges, and the areas where packaged software is creating unnecessary limitations.
Discuss Your Accounting SystemNational Presence. Personal Touch.
USC combines decades of software-development experience with technology resources supporting organizations across multiple U.S. regions.